Best Practices

How to win landscaping bids by standing out from your competition

Shivang Shukla
April 16, 2024
8 mins


Shivang Shukla

At a glance

At a glance

In the highly competitive landscaping industry, winning bids can be a challenging feat. With numerous businesses vying for the same projects, it is essential to find ways to stand out from your competition. 

Here’s what you need to do to win more landscaping bids: 

  • Understand your market. 
  • Identify your unique selling proposition (USP). 
  • Craft a winning proposal 
  • Build strong client relationships; and 
  • Leveraging technology.

Understanding the Landscaping Industry

To grow your landscaping business, you have to understand your market. You need to conduct thorough research about: 

  • Nature of the market: Is it a price sensitive market? Is it a high-end quality driven market? 
  • Your competition: Based on whether you’re a big fish in a small pond or a small fish in a big pond, you need to tailor your offerings accordingly. 
  • Ongoing trends: Keep an eye on trends like eco-landscaping, seasonal effect on business, inflation etc. as they can determine whether you win the job or not.

Key Players in the Landscaping Business

Within the landscaping business, there are different types of players, including small local businesses, larger regional or national companies, and franchises. 

Each player has its own strengths and weaknesses, and knowing the landscape of competitors can help you position your business effectively.

Small local businesses often pride themselves on personalized service and attention to detail, catering to the specific needs of individual clients. 

On the other hand, larger companies may have the resources to take on bigger projects and offer a wider range of services. Franchises bring a mix of brand recognition and standardized processes to the table, appealing to customers looking for consistency across locations.

Current Trends and Challenges

The landscaping industry is continuously evolving, driven by factors such as sustainability, eco-friendly practices, and the increasing demand for outdoor living spaces. Staying up-to-date with the latest trends and overcoming challenges, such as labor shortages and changing regulations, is essential to staying competitive.

As environmental consciousness grows, more clients are seeking landscaping solutions that are not only aesthetically pleasing but also environmentally sustainable. This shift has led to an increased interest in native plant landscaping, water-efficient irrigation systems, and organic gardening practices. Landscaping professionals who embrace these trends and incorporate them into their services are well-positioned to attract environmentally conscious clients and set themselves apart in the industry.

READ MORE: How to price landscaping jobs?

Identifying Your Unique Selling Proposition

To stand out from your competition, you need to identify and emphasize your unique selling proposition (USP). This involves defining your landscaping services and highlighting your strengths and specialties.

Establishing a unique selling proposition is crucial in the competitive landscaping industry. 

By pinpointing what sets your business apart, you can effectively target your ideal customers and showcase the value you bring to their outdoor spaces.

Defining Your Landscaping Services

Start by clearly defining the range of landscaping services you offer. Whether you specialize in landscape design, installation, maintenance, or a combination of these, understanding your services will enable you to communicate your expertise to potential clients.

If you’re just starting out, try not to spread yourself too thin by taking on too many services. Try to build a stronghold in one or two verticals first. Once you find repeatable success there, you can start thinking about expanding.  

Each facet of landscaping services requires a different skill set and approach. By articulating the specific services you excel in, you can tailor your marketing efforts to attract clients seeking those particular offerings. This clarity also helps in setting realistic client expectations and delivering exceptional results.

Highlighting Your Strengths and Specialties

What sets your business apart from others? Identify your strengths and specialties, such as expertise in certain types of plants, unique design capabilities, or a focus on sustainable landscaping practices. Highlighting these attributes will help you differentiate yourself from the competition.

Emphasizing your strengths not only showcases your expertise but also builds credibility and trust with potential clients. Whether it's your innovative approach to landscape design or your commitment to eco-friendly practices, highlighting your unique qualities can resonate with customers looking for a landscaping partner that aligns with their values.

Webinar: How to sell landscaping jobs fast

Crafting a Winning Bid Proposal

A well-crafted proposal is crucial when trying to win landscaping bids. It should demonstrate your understanding of the client's needs, showcase your capabilities, and provide a competitive pricing structure.

A business guy is shaking hand with a business women for winning bid proposal

Essential Elements of a Landscaping Bid

A landscaping bid proposal should include a detailed description of the project, your qualifications and experience, a breakdown of costs, and a proposed timeline. By providing clear and concise information, you will instill confidence in potential clients and increase your chances of winning the bid.

‍Break down your landscaping proposal into following components:

  1. Cover page
  2. Cover letter
  3. Pricing page
  4. Body
  5. Professional site maps
  6. About Us section

Cover page

  • Include logos (yours, prospect’s)
  • Include a picture of the property
  • Have a clear title 
  • Keep the design simple and easy to follow

Cover Letter

  • Thank the prospect for the opportunity
  • Give an overview of the proposal
  • Briefly talk about: 
  • Issues spotted on the site
  • Concerns brought up by the prospect
  • Reassure that you would tackle them

Pricing Page

  • Break down key price components as requested by the prospect
  • Do not bury extra items that make your bid look expensive
  • The page should be simple, clear, and easy to read

The Body

  • Elaborate on key items you mentioned in the cover letter.
  • Get visual (Use photos, designs, etc.) to articulate your solutions.
  • Utilize labeled site maps to showcase professionalism and inspire trust. 

About us

  • Who will be our client team
  • Special Skills and or Programs we offer that may be applicable to this bid opportunity. 
  • Site specific safety credentials
  • References of similar properties
  • Disaster management programs (if applicable)
  • Client education programs (if applicable)

Tips for Making Your Proposal Stand Out

To make your proposal stand out from the competition, consider adding visual elements such as photos and maps of the property you’re bidding for.

SiteRecon specializes in creating accurate HD maps for landscaping pros. You can get takeoffs, inventory maps, irrigation maps, snow maps, and more.   

Additionally, highlight any unique features or innovative techniques you plan to incorporate into the project.

Another effective strategy is to include client testimonials or references to showcase your track record of delivering high-quality results and exceptional customer service. 

By providing evidence of your past successes, you can instill confidence in potential clients and differentiate yourself from competitors.

Building Strong Client Relationships

At the end of the day, landscaping business is all about relationships. Strong client relationships play a crucial role in winning and retaining landscaping bids. 

Building trust, effective communication, and providing exceptional customer service are key factors in maintaining long-term client relationships.

‍SiteRecon offers a host of mapping solutions that are helping landscaping pros communicate professionally with the customers, and deliver next level customer service. Learn more

Importance of Communication in Landscaping Business

Regular and transparent communication is vital in the landscaping business. Keeping clients informed about project progress, addressing concerns promptly, and providing updates can help build trust and ensure client satisfaction.

Moreover, effective communication goes beyond just project updates. It involves actively listening to clients, understanding their feedback, and incorporating their ideas into the landscaping design. 

SiteRecon’s mobile app allows you to document job progress on the map very easily and then you can generate job reports with 1-click and share them with the customer to keep him in the loop. Learn more

Strategies for Maintaining Long-Term Client Relationships

Offering personalized service, going above and beyond clients' expectations, and providing ongoing maintenance and support are strategies that can help you retain clients over the long term. Building a reputation for excellent service will also lead to positive referrals and recommendations.

In addition to these strategies, fostering a sense of community and environmental stewardship can further solidify client relationships. 

By organizing community beautification projects or promoting sustainable landscaping practices, professionals can showcase their commitment not only to their clients but also to the broader community and the environment.

Leveraging Technology for Competitive Advantage

Technology has become an essential tool for running a successful landscaping business. By leveraging the latest mapping technology from SiteRecon, you can stand out from the competition and sell more jobs. 

Not only that, you can use SiteRecon’s mobile app to conduct thorough quality assessments, stay on top of issues, drive quality and reduce customer churn. 

By understanding the landscaping industry, identifying your unique selling proposition, crafting a winning bid proposal, building strong client relationships, and leveraging technology, you can effectively stand out from your competition and increase your chances of winning landscaping bids. Implementing these strategies will not only differentiate your business but also position you as a trusted and top-choice provider in the industry.

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